ESMO Asia Congress 2023: Practical Information

Assistance with hotel bookings can be obtained at the Accommodation desk located in the Registration Area at level 3, Concourse 2. For more information, please kindly contact our official local housing agency, World Express, (esmoasia@worldexpress.com.sg).

During the ESMO Asia Congress 2023, your badge may be scanned outside session rooms by ESMO for operational and statistical purposes. Badges scanned inside the Exhibition area by third parties may be for statistical or marketing purposes. Should you agree to have your badge scanned, the following information will be transferred: title, first name, last name, institute, department, profession, city, country, email address. Processing of personal data must be in line with the GDPR and other applicable data protection laws, and third parties are responsible for and must be able to demonstrate compliance with the principles relating to the processing of personal data (which includes having a legal basis for processing). Individuals have the right to refuse their badges being scanned.

The Certificate of attendance will be available online from Sunday, 3^rd December 2023. You will have one week to access the ESMO website in the Congress section and print it from home. You will need the ESMO Username and Password to log in and then complete the evaluation questionnaire.

ESMO-MORA: The ESMO Asia Congress 2023 programme has been accredited with 19 ESMO-MORA category 1 points. Recertification is necessary for medical oncologists to remain professionally certified by ESMO. It also guarantees that a certified medical oncologist has continued to update her/his knowledge and still possess the necessary skills and standards for the practice of medical oncology. See here for further details.

The cloakroom is located at the registration area on Level 3, Concourse 2.

The ESMO Daily Reporter is the official Society’s newspaper freely available in digital format at this link. Stay up-to-date with the latest advances in oncology with daily news and commentaries from key opinion leaders on the scientific findings presented at the Congress. Go online and read fresh contents from Friday 1^st to Sunday 3^rd December.

It is each participant’s responsibility to check and comply with the latest health and travel regulations to ensure a smooth and safe journey from the Country of origin to the event venue, and back.

During the event, ESMO will apply health and safety protocols according to the latest local authority guidelines and regulations.

In general, ESMO recommends

• To apply precautions and measures according to formal guidance and personal medical history
• To stay up-to-date with the vaccination status
• To perform a Rapid Antigen Test and wear a mask in case of symptoms

Use of mask is at own discretion in the absence of symptoms.

The currency of Singapore is the Singapore Dollar (SGD). The nearest money changer is Central Exchange Money Changer located in the West Wing, Suntec City Mall in Unit #01-146. 

The nearest ATM machines are located in:  

• West Wing, Suntec City Mall, Basement 1 
• East Wing, Suntec City Mall, Unit #02-709 

To enter Singapore, travellers must meet the following immigration requirements here.

ESMO Membership offers valuable educational resources and opportunities to collaborate as one oncology community. Stop by one of the Membership Services points listed below to find out about all the benefits included in Membership and join ESMO taking advantage of our 3 for 2 offer: 3 years Membership for the price of 2.

ESMO Booth and Membership Services Centre

The Society Booth and the Membership Services Centre are located in the Exhibition area on Level 4, Hall 401 – 403. Staff at the Booth will be happy to provide you with latest information about ESMO products and services, help you join and renew your Membership, update your profile and answer any questions.

ESMO Membership desks in the main registration area

Dedicated Membership Services and Registration desks are located in the main registration area. If you wish to join or renew your Membership and benefit from the on-site discounted congress registration fee, you can do so at these desks.

Visit this exclusive area located on level 3, Concourse 4, to relax in-between sessions and network with Members of the ESMO Community 

Be recognised as an ESMO Member

All ESMO Members registered for the congress and in good standing will have “ESMO Member” printed on their badge. You will need to be identified as an ESMO Member to access the Lounge and enjoy all your member-exclusives.

If your member acknowledgement is missing, please stop by one of the Membership Services Desks located in the registration area, at the Booth or in the Member Lounge.

The on-site exhibition is located on Level 4, Hall 401 – 403.

Exhibition visitors may register on-site at the fee of 170 SGD. The “Exhibitor visitor” badge authorises access to the Exhibition, Private Meetings and Industry Satellite Symposia only. Access to sessions and webcasts is not included.  

Access times for Exhibitors: staff holding exhibitor badges may enter the exhibition hall 1 hour before the official opening and must leave the halls by 18:30 on Friday and Saturday, and 16:30 on Sunday.

For logistical information please contact asiacongress@esmo.org

All relevant instructions for exhibitors are available here.

The Congress content is the copyright of ESMO. It is strictly forbidden to record or capture in any way the official programme, the Exhibition and/or the posters presented during the meeting. Special rules apply to registered members of the Press. Please refer to the “Press & Third Party media activities” section for further details. Photographs and/or footage may be taken throughout the Congress by ESMO appointed photographers and cameramen. These might be used by ESMO in its own publications, on the website and social media channels. The subjects of the photographs and/or the footage are chosen at random. By attending the Congress participants consent to the fact that photographs and/or footage may be captured and used by ESMO.

Medical assistance can be obtained from the nearby clinic, K N Chin & Associates, located at level 2, #02-400 of the Suntec City Mall. You can also refer to the Info point located in Level 3, Concourse 2 or to any Congress staff member. The opening hours are as follows:

Contact number: 6337 2522

In case of emergency, please call the following numbers immediately:

• Ambulance: 995
• Fire: 995
• Police: 999

For logistical information please contact asiacongress@esmo.org 

All relevant guidelines and instructions for the Industry Satellite Symposia organization are available here.

Industry satellite badges can be purchased on-site at the fee of 170 SGD. The “Industry satellite” badge authorises access to the Exhibition, Private Meetings and Industry Satellite Symposia only. Access to sessions and webcasts is not included.

Normal caution must be exercised by all. ESMO bears no responsibility for untoward events in connection with, before, during or after the Congress.

Internet kiosks, charging and app download stations are available throughout the venue.

Please refer to the info point at level 3, Concourse 2.

Meeting rooms can be booked via asiacongress@esmo.org

The official language of the Congress is English.

Participants and exhibitors attending the Congress are welcome to attend the official Opening Session on Friday, 1^st December 2023 from 09:30 – 10:30 on Level 4, Hall 406.

Should an auditorium be full, and you are not able to enter, please make your way to the dedicated overflow areas, hostesses can assist you in finding the right place, where you will be able to follow the session remotely via screens and headsets.

Paper posters will be displayed in the exhibition hall on Level 4, Hall 401 – 403.

The setup schedule will apply as follows:

Invited Speakers, Proffered Paper and Mini Oral presenters are requested to deliver and check-in their presentation at the Speaker centre located on Level 3, Room 323, no later than 3 hours before the start of the session. Content for first sessions in the morning should be delivered by 17:00 on the preceding day.

Presentations cannot be uploaded directly on laptops in the session rooms.

It is strictly mandatory that Invited Speakers, Proffered Paper and Mini Oral presenters include a Declaration of Interest (DOI) disclosure slide at the start of their presentation/s.

All session Chairs, invited Speakers, Proffered Paper and Mini oral presenters must be in the Auditorium 15 minutes prior to start of their session in order to be briefed by technicians.

If you are a press representative and wish to have access to the ESMO Asia Congress 2023, please check the dedicated page or contact press@esmo.org   

If you are a Third-Party representative and need assistance about Third-Party media activity and related queries please check the dedicated page or contact media@esmo.org 

Filming activities by Press Representatives

ESMO press conferences and press briefings can be audio and video recorded. Video recording of the Congress sessions is only possible for few minutes (news coverage). Video recording of the Congress sessions without authorisation is prohibited.

Photographing during sessions by accredited press representatives is allowed for personal and non-commercial use only, i.e. photos cannot be published or reproduced in any way.

Anyone carrying filming equipment at Events, is requested to wear all times a specific vest distributed onsite together with the badge.

For additional details you can refer to the ESMO Filming Policy .

Filming activities by Third Parties

Congress content is the copyright of ESMO. It is strictly forbidden to record or capture in any way the official programme, Satellite’s sessions, Exhibition area and/or posters presented during the meeting.

All filming activities initiated by Third Parties need written approval by ESMO (filming@esmo.org).

Photographers and/or filming crew members hired by Third Parties, can perform their activities abiding by the ESMO Filming Policy and purchasing a specific filming badge. Specific and different filming permissions may be granted to Third Parties and are subject to limitations and rules based on the purpose, the activity and the entity applying for the badge request. Badge requests can be sent to filming@esmo.org (Cc: registration@esmo.org ).

Anyone carrying filming equipment at Events, is requested to wear all times a specific vest distributed onsite together with the badge.

For additional details you can refer to the ESMO Filming Policy

The ESMO Press & Media Centre is located on Level 3, Room 336.

Suntec Singapore can be accessed via three MRT stations - Esplanade via the Circle Line, Promenade via the Circle or Downtown Line and City Hall via the North-South or East-West Line.

There is a range of buses which brings you to Suntec Singapore: 

Suntec Convention Centre (02151):

• 36, 36B, 70A, 70M, 97, 97e, 106, 111, 133, 162M, 502, 502A, 518, 518A, 857, 857B, 868E

Opposite Suntec Convention Centre (02159):

• 36, 36B, 97, 97e

Suntec Tower Two (02141):

• 107M

Suntec Tower Three (02149):

• 36, 36B

From Nicoll Highway next to Suntec City Mall (80159):

• 10, 10e, 14, 14A, 14e, 16, 16M, 70, 70A, 70M, 196

From Nicoll Highway opposite to Suntec City Mall (80151):

• 10, 10e, 14, 14A, 14e, 16, 16M, 70, 70A, 70M, 196, 196e

You would require an EZ-Link transport card to board public transport. Tourists can purchase a Tourist Pass for as low as S$10/day at selected MRT TransitLink Ticket Offices or at the 24/7 Automated Singapore Tourist Pass Kiosks. For more information, please visit EZ-Link website.

Alternatively, you can choose to use your foreign-issued Mastercard® and Visa contactless bank cards issued outside of Singapore. Admin fees apply for foreign-issued bank cards - details can be found on SimplyGo's website.

For more information on transport and access options, click here.

The Registration is located at Level 3, Concourse 2.

*Subject to change

In-person participation includes:

• Participation in the scientific and educational live sessions with the possibility to interact with the expert panel table
• On-site networking opportunity with faculty and peers
• Entry to the Poster area
• Interaction with the industry partners in the trade exhibition
• Participation in the Industry Satellite Symposia
• Post-event resources

The registration fee does not include

Accommodation, airport transfers and lunches/ coffee breaks.

Delegate badge

The delegate badge is the only official evidence of registration. Thus, participants not wearing their badges do not have access to the Congress. Loss of badge is loss of registration, and a new badge can be issued only upon payment of the pro-rata fee. Further details about registration are available on our website.

Smoking is prohibited by Singapore law in all indoor places including the Congress Centre.

The official hashtag of the ESMO Asia Congress 2023 is #ESMOAsia23. Access the latest science and be part of the conversation on our social media accounts:

• Twitter
• LinkedIn
• Facebook
• Instagram
• YouTube

The speaker centre is located on Level 3, Room 323.

Access to the Speaker centre is restricted to the following persons (guests are not permitted):

• Invited Speakers
• Proffered Paper and Mini Oral Presenters
• Scientific Committee members
• ESMO Executive Board, ESMO Council and ESMO Honorary members
• Designated representatives of companies using the official slide management system (one per company)

ESMO is committed to doing business in a sustainable and socially as well as environmentally responsible way. Conducting our activities, we take into consideration the efficient and responsible use of energy and materials and the responsible disposal of residual waste.

As such, a number of actions have been implemented towards reducing waste and minimising the environmental impact of the ESMO Asia Congress 2023.

These include:

• Congress bag converted to the virtual congress bag on the platform
• No printed programme book – the online programme is accessible via the ESMO website and Congress platform as well as on the Congress app
• No printed Daily Reporter, available in digital format
• Limited amount of ESMO Society printed material distributed on-site
• Lunch box packaging materials are certified biodegradable
• No distribution of plastic bottled water*
• Build-up and structures are designed based on reusable building materials where possible
• Delegates will be encouraged to use public transport. Public transport information will be provided on the congress website and mobile app.
• Include information in Exhibitor Manual for exhibitors to adopt sustainable practices for onsite activities, booths etc.
• Locally sourced food in so far as is possible

*Delegates are encouraged to bring their own reusable water bottles and refill them at the water dispenser

There are several taxi stands conveniently located around Suntec Singapore.  

Delegates can join the queue at the taxi stand of call for a taxi (booking fees apply). There are a number of taxi operators, and their booking number can be found in the table below. Delegates should include the country code (+65) if not calling from a local phone number. 

All taxis are metered. Please note that there are various surcharges, where applicable, when taking a taxi in Singapore, such as booking fees, Electronic Road Pricing (ERP) charges, midnight surcharge, peak hour surcharge, city area surcharge and location surcharge.

The ESMO Asia Congress 2023 takes place at the Suntec Singapore Convention & Exhibition Centre, Singapore. Only 20 minutes from Singapore Changi Airport, Suntec Singapore is conveniently located in the Central Business District.

Suntec Singapore Convention & Exhibition Centre
1 Raffles Boulevard 
Suntec City  
Singapore 039593

The Congress webcasts will be available for all delegates and will include all the sessions of the official programme where speaker permission is granted.

Registered delegates:

• ESMO Members: resource access on OncologyPRO from 4 December 2023 for 5 years
• Non-Members: resource access on OncologyPRO from 4 December 2023 for 6 months

Non-Member delegates will have access for 6 months post Congress.

ESMO Members not registered to the congress will have access to resources on OncologyPRO from 3 months after the end of the congress (from 1 March 2024) for 5 years.

N.B. Daily registrations do not include Congress webcasts.

Wi-Fi internet access is a free service offered to Congress delegates. To access Wi-Fi please use the following credentials: 

Network name: Free_ESMOASIA 

Password: not required.