ELCC - European Lung Cancer Congress Media Policy

ELCC welcomes media interested in obtaining information and reporting on cancer issues.

Media representatives are required to observe and abide by the ELCC Media Policy.

Accreditation requirements

A PRESS badge will be issued upon presentation of a letter of assignment and an official press card for recognised:

  • Journals, magazines, newspapers (trade and mainstream)
  • News agencies
  • Broadcast media
  • Online media
  • Information officers for academic institutions, scientific societies or registered medical research charities

Freelance journalists are required to submit an official letter of assignment and two bylined medical/health/science articles published within the last six months and coverage from the previous year’s meeting (if applicable).

Representatives engaged in the following activities are NOT entitled to register as media and receive a press badge but may register as regular participants:

  • Public relations
  • Sales and marketing
  • Advertising, communication and media agencies
  • Pharmaceutical companies

Media registration

Media representatives must register for the ELCC Congress through an online form. A copy of the press card and a letter of assignment must be uploaded on to the registration form.

The ELCC Press Office reserves the right to withhold approval of press registration if the applicant does not satisfy the criteria for press registration and if the media registration form is sent without the requested supporting documents. The ELCC Press Office reserves the right to bar from a current or future meeting any person who provides false information about their affiliation or credentials.

Media registration in advance is strongly recommended although on-site registration will still be possible.                                                                                                         

Access and facilities

The PRESS badge entitles to attend:

  • All sessions listed in the ELCC Official Programme, including scientific and educational sessions (except for ticketed sessions)
  • The ELCC official press conferences and press briefings
  • The event exhibition

The ELCC Press Centre is open only to registered members of the working press. Identification will be required.

ELCC press releases, abstracts and other relevant information will be available in the ELCC Press Centre and from the ESMO website.

Corporate materials and product information will NOT be distributed in the ELCC Press Centre but will be on display in a separate area (please see Policy on third-party’s media activities).

Video, photography and audio recording

ELCC press conferences and press briefings can be audio and video recorded.

Filming outside of the ELCC Press Centre is subject to authorisation by the ELCC Press Office.
A written request must be sent two weeks in advance to the ELCC Press Office
Requests will be approved on a case-by-case basis. Filming crews will have to be accompanied by an ELCC Press Office representative.

Video recording of the Congress sessions is only possible for few minutes (news coverage). Video recording of the Congress sessions without authorisation is prohibited.

Photographing during sessions is allowed for personal and non-commercial use only, i.e. photos cannot be published or reproduced in any way.

ELCC reserves the right to exclude any entity that fails to adhere to this policy from the present Congress, at its own complete cost, and from any future event.

Embargoes

Journalists are required to observe embargoes as indicated on each press document, thank you!

  1. Abstracts accepted for presentation at ELCC 2019 as Proffered Paper, Mini Oral and Poster will be published online on the ESMO website at 12:00 CEST on Wednesday, 3 April 2019.
  2. Late-breaking abstracts will be made public at the start of the official Congress session during which they are presented.
  3. The publication schedule of abstracts and Late-breaking abstracts selected for inclusion in the ELCC 2019 Press programme will be available 10 days before the Congress.

For further inquiries, please contact

ELCC Press Office
via Ginevra 4
6900 Lugano
Switzerland

Tel. +41 (0)91 973 55 71       
E-mail: media@esmo.org