ESMO Academy 2018: Registration

Registration form will be available in March 2018

Registration fees and deadlines

The registration system will close on 8 August 2018 or when the number of places is filled, whichever is the earlier. The ESMO Secretariat must receive one completed registration per participant and the corresponding payment in GBP before this date. 

Registration fees (GBP)
(20% British VAT included)
Attendees pre-registered to the 2018 ESMO Examination*
*To apply for this fee you must be registered to the ESMO Examination
Academy attendees only £192

Places are limited to 250. Priority will be given to attendees registered for the ESMO 2018 Examination and ESMO members who complete their Academy registration by the end of June 2018. Thereafter, remaining places will be on a first come, first served basis.


Registration fee benefits

The registration fee includes full participation in the course, use of a tablet to enhance interaction (see below), two nights' accommodation on the University Campus, lunches, coffee breaks and one dinner. Attendees registered for the 2018 ESMO Examination can also apply for financial support for travel to Oxford.

An interactive educational experience

The ESMO Academy is a highly interactive Conference enhanced by the use of an interactive tool called SpotMe. Each delegate will need a tablet with the SpotMe app in order to facilitate their participation in the programme, maximise their Academy experience and interact with others. Once the SpotMe app is installed on the tablet / smart device, participants will be able to receive information on the Academy agenda and the faculty members, participate in assessment tests, interact directly with the presenters during the sessions, exchange personal details with other attendees, access event documents and receive information from the organisers prior to and during the Academy.

  • Apple Devices: Min version: iOS 8: Compatible with iPhone 4s or later, iPad 2 or later, iPad mini or later, iPod touch (5th gen).
  • Android Devices: Min version: Android 4.1 (Jelly Bean). Android 5 is recommended for best experience.
  • Read more about technical specifications

Note: If you do not possess your own tablet, one will be made available to you for the duration of the event so that you may participate fully in the programme. For more details please contact:

Invitation letter for visa application

Delegates can download their electronic invitation letter through the online registration system. To download / receive the invitation letter, participants must first register to the Academy and pay in full. After your registration has been processed, you will receive by email a link to the invitation letter – please allow up to five working days. For special invitation letters please contact

The invitation letter does not commit ESMO to any financial obligations whatsoever. All expenses incurred in relation to the Academy are the sole responsibility of the delegate. For more information, please review the Registration Terms & Conditions

Confirmation of registration

Confirmation of registration will be sent via email to all pre-registered participants at the beginning of August. The confirmation is the only official document that certifies registration for the Academy and this document must be shown on-site in order to receive the Academy registration material. Registration material may be collected from Saturday, 1 September 2018.

Payment & Cancellation Policy

Payment must accompany the registration and be processed before the closure of the system. We accept the following methods of payment:

  • Credit card: We accept Visa and Euro/MasterCard. Please note that American Express and Diners are not accepted

Cancellation refund policy

Refund of the registration fee will be granted if notification of cancellation reaches the ESMO Secretariat in writing before 25 July 2018. After this date, cancellations will not be refunded.