ESMO 2019 Congress: Group Registration

The ESMO 2019 Congress registration fee comprises entrance to the Congress, access to all official sessions and industry sponsored symposia, exhibition plus delegate bag and registration material, Wi-Fi access, local transportation and opening session refreshments.

Register a group for the ESMO 2019 Congress

Access rights to the webcasts is also included for all ESMO members, and for non-members who elect to pay the additional fee.

Group registration will only be accepted when the number of participants therein reaches a minimum of 10 individuals.

Registration for Groups

  • To register less than 10 people, please use the "third party" registration module.
  • Group registration via paper will not be accepted.
  • Group registration instructions
  • For groups the same fees as for individual participants apply.
  • Please contact us (Select ‘Event’ then ‘Registration’) should you have any questions regarding group registration.

Large Group Service
ESMO is pleased to offer additional customer service support for groups larger than 300 participants. Please contact  groups@esmo.org to find out more.

Important deadlines

The ESMO Congress Secretariat must receive one completed registration per participant and the corresponding payment in euros by the given deadlines.

Deadline Date
Early registration deadline 26 June 2019
Group participants' details to be supplied 31 July 2019
Late registration deadline 21 August 2019
Name changes for free 18 September 2019
Collection of material on site 26 September 2019

Registration requirements

If you would like to register a group, you will need a myESMO account. If you already have an account, please log in with your myESMO Username and Password. If you don’t have a myESMO account, please create one first.

During the registration process we will ask you for the following information:

  • A personal address (Institution/Company or private) and email address for each delegate must be provided during the registration process.
  • Multiple registrations with the same e-mail address will not be considered.
  • Registration for the Congress implies that you have accepted the Registration Terms & Conditions

Important information for participants registered as part of a group

Please note that if a participant is registered via the group registration procedure, the group leader must provide the personal details of each group member. The group leader may still instruct the ESMO Congress Secretariat to send the confirmations for each group member directly to the group leader and not to the individual participants. The group leader may then collect the participants’ registration material on-site. Should the individual wish to collect his/her own material, he/she is kindly requested to contact their group leader. In all cases registration material will only be given in exchange for the original confirmation of registration.

Registration of ESMO members

To register a member and to benefit from the reduced fee, the full membership ID number of the participant must be provided during the registration process. Members may register online, either logging into their profile using their login details, or by providing their ID number on the registration form. Prior to registering for the Congress, please verify that the status of membership is “active” and includes eligibility for preferential congress fees. For more information, please review the Registration Terms & Conditions.

Bulk registration

Are you interested in registering a Group by purchasing bulk registrations with the purpose to provide names later?

Then please note:

  • You are entitled to benefit from the early registration fee of €871.20 VAT incl. (webcasts included) or €822.80 VAT not incl. (webcasts not included) per delegate, no further discounts apply
  • The deadline whereby you need to provide us with the participant names is 31 July 2019. Payment deadline is 26 June 2019.
  • Unused registrations are non-refundable

Invitation letter for visa application

Group leaders can download the electronic Invitation letter of the participants online through the registration system. To download / receive the Invitation letter, participants must first register to the Congress and pay in full. For special invitation letters please contact groups@esmo.org

The invitation letter does not commit ESMO to any financial obligations whatsoever. All expenses incurred in relation to the Congress are the sole responsibility of the delegate. For more information please review the Registration Terms & Conditions.