ESMO 2018 Congress: Group Registration

The ESMO 2018 Congress registration fee includes access to

  • All official Congress sessions
  • Online Abstract Book
  • Opening session reception
  • Industry Satellite Symposia
  • Congress Exhibition

Access rights to the webcasts is also included for all ESMO members, and for non-members who elect to pay the additional fee.

Pre-registration closed on 12 September. New group registrations at this stage are not available.

Review your group for the ESMO 2018 Congress

Registration for groups

  • Group registration instructions
  • For groups the same fees as for individual participants apply
  • Please  contact us (Select ‘Event’ then ‘Registration’) should you have any questions regarding group registration

IMPORTANT: Please note that should you have a large number of bags to collect there will be staff onsite with trolleys to assist you. However, ESMO does not provide any transport to points outside of the congress centre so please do not forget to organise taxi/minivans should they be needed.

Important deadlines

The ESMO Congress Secretariat must receive one completed registration per participant and the corresponding payment in euros by the given deadlines.

Deadline Date
Early registration deadline 18 July 2018
Group participants' details to be supplied 22 August 2018
Late registration deadline 12 September 2018
Name changes for free 10 October 2018
Collection of material on site 18 October 2018

Important information for participants registered as part of a group

Please note that if a participant is registered via the group registration procedure, the group leader must provide the personal details of each group member. The group leader may still instruct the ESMO Congress Secretariat to send the confirmations for each group member directly to the group leader and not to the individual participants. The group leader may then collect the participants’ registration material on-site. Should the individual wish to collect his/her own material, he/she is kindly requested to contact their group leader. In all cases registration material will only be given in exchange for the original confirmation of registration.

Transportation Pass

All registered delegates will receive a 5-day transportation pass, valid from Friday 19 to Tuesday 23 October inclusive.

Your Congress badge is also valid for public transportation and can be used within Munich from 19-23 October 2018. This includes:

  • S-Bahn (fast city train)
  • U-Bahn (Metro)
  • Tram and Bus

Throughout the city of Munich (“Innenraum”), but NOT the airport.

Registration for ESMO members

To register a member and to benefit from the reduced fee, the full membership ID number of the participant must be provided during the registration process. Members may register online, either logging into their profile using their login details, or by providing their ID number on the registration form. Prior to registering for the Congress, please verify that the status of membership is “active” and includes eligibility for preferential congress fees. For more information, please review the  Registration Terms & Conditions.

Invitation letter for visa application

Group leaders can download the electronic Invitation letter of the participants online through the registration system. To download / receive the Invitation letter, participants must first register to the Congress and pay in full. For special invitation letters please contact  registration@esmo.org.

The invitation letter does not commit ESMO to any financial obligations whatsoever. All expenses incurred in relation to the Congress are the sole responsibility of the delegate. For more information please review the  Registration Terms & Conditions.

Registration desk opening hours

Date Opening hours
Friday, 19 October 9:00 - 18:00
Saturday, 20 October 7:30 - 18:00
Sunday, 21 October 7:30 - 18:00
Monday, 22 October 7:45 - 18:00
Tuesday, 23 October  8:45 - 12:00

Congress webcasts

The Congress webcast will capture and include all the sessions of the official programme, where speaker permission is granted, and will be made available on the ESMO website within 48 hours. The webcast will be available to ESMO members (through OncologyPRO) and delegates who paid the webcast fee. Delegates can purchase the webcast package on-site at the onsite registration desks, for 47.60 Euros (VAT included).

Important: Keep your badge as you will be requested to enter your badge ID code and last name to log-in!

Certificate of Attendance

Certificate of Attendance will be available online from Wednesday morning 24 October. You will have 2 weeks to access the ESMO website in the Congress section and print it from home. Before obtaining your Certificate of Attendance, you will be requested to enter your badge ID code and last name to log in as well as complete the evaluation questionnaire. It is therefore important to retain the delegate badge for this purpose.

The Certificate of Attendance will indicate the maximum number of credit points (1 credit point per 1 hour of programme attended up to a maximum of 6 credits per day) related to the Congress. However, it is the participant’s responsibility to complete the Certificate of Attendance with the number of hours of scientific programme (= number of credit points) that he/she has actually attended.

Badge

The badge is the only official evidence of registration, thus, participants not wearing their badge do not have access to the Congress. Loss of badge is loss of registration and a new badge will be issued only upon payment of the pro-rata fee.