ESMO Executive Board Elections 2019: Frequently Asked Questions

Do you have a question about the Executive Board Elections 2019?

Who is eligible to vote?

Full Members with membership rights not suspended (due to non-payment of the membership fee pursuant to art 8 para. 2 of the  Bylaws) at the time he/she wants to cast his/her vote during the period between the opening and closing date of the initial voting period, AND who were a member (Full Member, including those with membership rights suspended due to non-payment of their membership fee or Student Member, see below) as of 1 January 2019.

You may therefore, also vote if you are a:

  • Full Member who was suspended (pursuant to art. 8 para. 2 of the  Bylaws) as of 1 January 2019, if you subsequently paid your membership fee within six months of its due date and prior to cast your vote before the closing date of the initial voting period or renewed your Full Membership after automatic expiration of your membership and prior to casting your vote before the closing dates of the initial voting period, OR a
  • Student Member as of 1 January 2019, if you subsequently became a Full Member (with membership fee fully paid) prior to casting your vote before the closing date of the initial voting period.

Who cannot vote?

Medical and Basic science students with ESMO Student membership are not eligible to vote in elections (art. 6 para 1. of the  Bylaws).
ESMO Full Members who have newly joined the Society since the 2 January 2019 are not eligible to vote in the elections.
ESMO Full Members who were suspended members on the 1 January 2019 or became suspended members from the 2 January 2019 onwards, and who do not pay the membership fee in full and within six months of its due date and prior to casting their vote before the end of the initial voting period will not be eligible to vote.

How can I vote?

Voting is carried out via the online electronic voting system within the myESMO area of the ESMO website. To cast your vote, you should  click here to login to your myESMO area and access the election voting page. You will also receive email communications which will contain link to the electronic voting system which you can simply click on to access the voting system.

Members who are eligible to vote have one vote for each of the 4 Executive Board positions. When accessing the voting system to cast your vote you will need to vote for each of the 4 positions by clicking on the person you would like to elect.  You also have the possibility to abstain from casting a vote. You must indicate a choice for each of the 4 positions. Once you have indicated your votes you should then submit your votes to have the votes officially recorded. Once you have submitted your vote you cannot change your votes or come back to the system.  

When can I vote?

The Electronic Ballot Vote is open from Tuesday 18 June at 00:00 CEST and closes Sunday 30 June at 23:59 CEST.

Is my vote anonymous?

Yes, all votes are anonymous and it is not possible to detect who members vote for. We do however, track who has voted or not, to ensure that only one vote is cast per member and to calculate the participation quorum. 

How do I know if my vote has been registered?

Once you have cast your vote, you will see in your myESMO area that you have participated in the online election.

Forgotten your password?

If you remember your username but have forgotten your password, you can reset it by clicking  here.

Forgotten your username?

If you have forgotten your username, please  contact us, Select “Membership” in the category list, and then “I need help to log in to my “myESMO” account.

Members in Iran, Cuba, the Crimea region with login problems?

If you are a member in one of the above listed countries, please  contact us, Select “Membership” in the category list, and then “I need help to log in to my “myESMO” account.

Who selects the candidates for ESMO President?

The  ESMO Nomination Committee has the mandate to nominate the candidates to run for the ESMO Presidency and ESMO Director positions within the Executive Board. Click  here to find out more. 

Will I receive communications about the elections?

Yes, ESMO members with membership fee paid and who were already a member as of 1 January 2019 as well as potentially eligible voting members will receive communications about the elections. Members who are not eligible to vote receive the communications to ensure they are informed about the elections. Potentially eligible voting members will receive communications throughout the voting period, however, must pay the Full Membership fee prior to casting their vote before the closing date. Once you have cast your vote, please ignore these messages.

What is the Participation Quorum?

Art. 17 para. 2 of the  Bylaws provides for a general minimum participation quorum of 10 percent. This participation quorum is calculated based on the number of votes (including abstentions) received between the opening and closing date of the voting period as a percentage of the number of Full Members eligible to vote. If the minimum participation quorum of 10 percent is not met by the closing date of the voting period, the President will inform the members accordingly, and no later than five calendar days after the closing date. The President will simultaneously call the eligible Full Members who have not yet cast their vote to do so by the closing date of an extended voting period of ten calendar days. In this case, the minimum participation shall no longer apply.

Do I need to vote again if there is an extended voting period?

All votes from the initial voting period are counted, members who already cast their vote cannot enter the voting system again.

How are the candidates appointed for the positions?

The Candidates who receive the largest number of votes for each of the four positions of the Executive Board to be appointed in the Electronic Ballot Vote will be appointed. Should the votes result in a tie, the President shall have the casting vote.