ESMO 2016: Group Registration

Pre-registration closed on 31 August. New group registrations at this stage are not available. Individuals can still register online. Full registration fees apply.

Review your group

The ESMO 2016 Congress registration fee comprises the following benefits

Entrance to the Congress, access to all official sessions and industry sponsored symposia, exhibition plus delegate bag and registration material, Wi-Fi access, local transportation and opening session refreshments. For ESMO members and non-ESMO members who elect to pay the additional webcast fee, access rights to the webcast are also included.

* Please note that the transportation ticket is valid in Copenhagen only (all zones including the airport).¨

Group registration instructions

  • Group registration  instructions
  • For groups the same fees as for individual participants apply
  • Please  contact us (Select ‘Event’ then ‘Registration’) should you have any questions regarding group registration

An increasing number of fraudulent websites and individuals are impersonating ESMO and our Congress. We are aware of a company called HICORD/Holiday India in particular. We would like to alert our members and delegates to be aware of possible scams and advise you that THE only way to register is by the ESMO Congress registration system, accessible via this website.

Registration desk opening hours

Day Opening hours
Thursday, 6 October 2016 (Groups only) 10:00 – 18:00
Friday, 7 October 2016 07:45 – 18:00
Saturday, 8 October 2016 07:30 – 18:00
Sunday, 9 October 2016 07:30 – 18:00
Monday, 10 October 2016 07:30 – 18:00
Tuesday, 11 October 2016 08:30 – 12:30

IMPORTANT: Please note that should you have a large number of bags to collect there will be staff onsite with trolleys to assist you. However, ESMO does not provide any transport to points outside of the congress centre so please do not forget to organise taxi/minivans should they be needed.

Important deadlines

Deadline Date
Early registration 30 Jun 2016
Group participants' details to be supplied 3 Aug 2016
Late registration 31 Aug 2016
Name changes for free 28 Sep 2016
Collection of material onsite 6 Oct 2016

Important information for participants registered as part of a group

Please note that if a participant is registered via the group registration procedure, the group leader must provide the personal details of each group member. The group leader may still instruct the ESMO Congress Secretariat to send the confirmations for each group member directly to the group leader and not to the individual participants. The group leader may then collect the participants’ registration material on-site. Should the individual wish to collect his/her own material, he/she is kindly requested to contact their group leader. In all cases registration material will only be given in exchange for the original confirmation of registration.

ESMO member registration

To register an ESMO member and to benefit from the reduced fee, the full ESMO ID number of the participant must be provided during the registration process. ESMO members may register online, either logging into their profile using their login details, or by providing their ESMO ID number on the registration form. Prior to registering for the Congress, please verify that the status of membership is “active” and includes eligibility for preferential congress fees. For more information, please review the Registration Terms & Conditions.

Invitation letter for visa application

Group leaders can download the electronic Invitation letter of the participants online through the registration system. To download / receive the Invitation letter, participants must first register to the Congress and pay in full. For special invitation letters please contact

Please check your visa requirements, and in which country you need to apply, by contacting your nearest Danish Embassy or Danish Consulate. Information on entry requirements and whether you need a visa for Denmark can be found here. Visas should be applied for well in advance of your intended departure date. Please note that while we wish to assist our delegates by providing the visa invitation letter, we do not contact the Embassy or Consulate on behalf of delegates and we are not in a position to influence Embassy / Consulate procedures or decisions.

The invitation letter does not commit ESMO to any financial obligations whatsoever. All expenses incurred in relation to the Congress are the sole responsibility of the delegate. For more information please review the  Registration Terms & Conditions.

Congress webcasts

The webcasts of the Congress will include all the sessions of the official programme, where speaker permission is granted, and will be made available within 48 hours on:

  • OncologyPRO for ESMO members
  • The ESMO website for six months after the Congress for delegates who paid the webcast fee.

Delegates can purchase the webcast package onsite at the registration desks for 40 Euros (VAT included).

Important: keep your badge as you will be requested to enter your badge ID code and last name to log in.

Certificate of Attendance

Certificate of Attendance will be available online from Monday morning 10 October. You will have one month to access the ESMO web in the Congress section and print it from home. Before obtaining your Certificate of Attendance, you will be requested to enter your badge ID code and last name to log in as well as complete the evaluation questionnaire. It is therefore important to retain the delegate badge for this purpose.

The Certificate of Attendance will indicate the maximum number of credit points (1 credit point per 1 hour of programme attended up to a maximum of 6 credits per day) related to the Congress. However, it is the participant’s responsibility to complete the Certificate of Attendance with the number of hours of scientific programme (= number of credit points) that he/she has actually attended.


The badge is the only official evidence of registration, thus, participants not wearing their badge do not have access to the Congress. Loss of badge is loss of registration and a new badge will be issued only upon payment of the pro-rata fee.