ESMO Immuno Oncology Congress 2017: Group Registration

Pre-registration closed on 15 November. New group registrations at this stage are not available.

The registration fee comprises the following benefits

Access to the Congress, Congress material, Welcome reception and coffee breaks.

Transportation pass

Free public transportation is offered from the city of Geneva for Congress delegates staying in Geneva. Please contact the front desk of your hotel in order to receive the free pass.

Group registration will only be accepted when the number of participants therein reaches a minimum of 10 individuals

Review your group for the ESMO Immuno Congress 2017

Registration for Groups

  • Group registration instructions
  • For groups the same fees as for individual participants apply.
  • Please contact us (Select ‘Event’ then ‘Registration’) should you have any questions regarding group registration.

Important deadlines

The ESMO Secretariat must receive one completed registration per participant and the corresponding payment in euros by the given deadlines. Please note that Registration per day is neither possible through the pre-registration procedure nor on-site.

Deadline Date
Early registration 27 September 2017
Group participants' details to be supplied 18 October 2017
Late registration deadline and closure of the online registration system 15 November 2017
Name changes for free 15 November 2017
Collection of material on site 7 December 2017

Important information for participants registered as part of a group

Please note that if a participant is registered via the group registration procedure, the group leader must provide the personal details of each group member. The group leader may still instruct the ESMO Congress Secretariat to send the confirmations for each group member directly to the group leader and not to the individual participants. The group leader may then collect the participants’ registration material on-site. Should the individual wish to collect his/her own material, he/she is kindly requested to contact their group leader. In all cases registration material will only be given in exchange for the original confirmation of registration.

Registration of ESMO members

To register an ESMO member and to benefit from the reduced fee, the full ESMO ID number by the participant must be provided during the registration process. ESMO members may register online, either logging into their profile using their login details, or by providing their ESMO ID number on the registration form. Prior to registering for the Congress, please verify that the status of membership is “active” and includes eligibility for preferential registration fees. For more information please review the Registration Terms & Conditions.

Bulk registration

Are you interested in registering a Group by purchasing bulk registrations with the purpose to provide names later?

Then please note:

  • You are entitled to benefit from the early registration fee of €300 per delegate, no further discounts apply
  • The deadline whereby you needed to provide us with the participant names was 18 October 2017
  • Unused registrations are non-refundable

Invitation letter for visa application

Group leaders can download the electronic invitation letter of the participant online through the registration system. To download / receive the invitation letter, participants must first register to the congress and pay in full. For special invitation letters please contact  registration@esmo.org.

The invitation letter does not commit ESMO to any financial obligations whatsoever. All expenses incurred in relation to the congress are the sole responsibility of the delegate. For more information please review the Registration Terms & Conditions.

Registration desk opening hours  
Thursday, 7 December 2017 10:00 - 18:00
Friday, 8 December 2017 08:00 - 17:30
Saturday, 9 December 2017 07:30 - 17:30
Sunday, 10 December 2017 08:45 - 13:00

Congress webcasts

The Congress webcast will capture and include all the sessions of the official programme, where speaker permission is granted, and will be made available on the ESMO website within 48 hours. The webcast will be available to ESMO members (through OncologyPRO) and delegates.

Certificate of Attendance

Certificate of Attendance will be available online from Monday morning 11 December. You will have 2 weeks to access the ESMO website in the Congress section and print it from home. Before obtaining your Certificate of Attendance, you will be requested to enter your badge ID code and last name to log in as well as complete the evaluation questionnaire. It is therefore important to retain the delegate badge for this purpose.

The Certificate of Attendance will indicate the maximum number of credit points (1 credit point per 1 hour of programme attended up to a maximum of 6 credits per day) related to the Congress. However, it is the participant’s responsibility to complete the Certificate of Attendance with the number of hours of scientific programme (= number of credit points) that he/she has actually attended.

Badge

The badge is the only official evidence of registration, thus, participants not wearing their badge do not have access to the Congress. Loss of badge is loss of registration and a new badge will be issued only upon payment of the pro-rata fee.