ESMO 2014: Group Registration

Pre-registration closed on 20 August 2014. New group registrations at this stage are not available. Individuals will be able to register directly at the Congress in Madrid from Friday, 26th September 2014. Full registration fees apply.

Review your group

The ESMO 2014 congress registration fee comprises the following benefits: access to the congress, opening session and refreshments, industry satellite symposia, concomitant trade exhibition. The fee also includes a public transportation ticket, one copy each of the abstracts and posters USB keys and programme book. For ESMO members and non-ESMO members who elect to pay the additional webcast fee, access rights to the webcasts are also included.

Registration desk opening hours

Day Opening hours
Thursday 25 September 2014 (Groups only) 10:00 – 18:00
Friday 26 September 2014 8:00 – 18:00
Saturday 27 September 2014 7:30 – 17:30
Sunday 28 September 2014 7:30 – 17:30
Monday 29 September 2014 7:30 – 17:30
Tuesday 30 September 2014 7:30 – 13:00

“IMPORTANT: Please note that should you have a large number of bags to collect there will be staff onsite with trolleys to assist you. However ESMO does not provide any transport to points outside of the congress centre so please do not forget to organise taxi/minivans should they be needed”

Registration for groups

Important deadlines

Deadline Date
Early registration  18 Jun 2014
Group participants' details to be supplied 23 Jul 2014
Late registration 20 Aug 2014
Name changes for free 17 Sep 2014
Collection of material on site 25 Sep 2014

For registration fees, please see the main ESMO 2014 registration page.

Important information for participants registered as part of a group

Please note that if a participant is registered via the group registration procedure, the group leader must provide the personal details of each group member. The group leader may still instruct the ESMO Congress Secretariat to send the confirmations for each group member directly to the group leader and not to the individual participants. The group leader may then collect the participants’ registration material on-site. Should the individual wish to collect his/her own material, he/she is kindly requested to contact their group leader. In all cases registration material will only be given in exchange for the original confirmation of registration.

Registration of ESMO members

To register an ESMO member and benefit from the reduced fee, the full ESMO ID number of the participant must be provided during the registration process. ESMO members may register online, either by logging into their profile using their login details, or by providing their ESMO ID number on the registration form. Prior to registering for the Congress, please verify that the status of membership is “active” and includes eligibility for preferential congress fees. For more information, please review the Registration Terms & Conditions

Invitation letters for visa application

Group leaders can download the electronic Invitation letter online through the registration system. To download / receive the Invitation letter, participants must first register to the Congress and pay in full. For special invitation letters please contact the ESMO 2014 registration department.

The invitation letter does not commit ESMO to any financial obligations whatsoever. All expenses incurred in relation to the Congress are the sole responsibility of the delegate. For more information please see the Registration Terms & Conditions.

See here for information regarding payment and our cancellation refund policy.

Congress webcasts

The Congress webcasts will capture and include all the sessions of the official programme, where speaker permission is granted, and will be made available on the ESMO website within 48 hours. The webcast will be available for ESMO members (through the myESMO area) and delegates who paid the webcast fee. Delegates can purchase the webcast package on-site at the onsite registration desks, for 36 Euros (VAT included).

Important: keep your badge as you will be requested to enter your badge ID code and last name to log in.

Certificate of Attendance

Certificates of Attendance will be available to print from Monday morning 29 September. You will have one month to access the ESMO web in the Congress section and print it from home. Before obtaining your Certificate of Attendance, you will be requested to enter your badge ID code and last name to log in as well as complete the evaluation questionnaire. It is therefore important to retain the delegate badge for this purpose.

The Certificate of Attendance will indicate the maximum number of credit points (1 credit point per 1 hour of programme attended up to a maximum of 6 credits per day) related to the Congress. However, it is the participant’s responsibility to complete the Certificate of Attendance with the number of hours of scientific programme (= number of credit points) that he/she has actually attended.


The badge is the only official evidence of registration, thus, participants not wearing their badge do not have access to the Congress. Loss of badge is loss of registration and a new badge will be issued only upon payment of the pro-rata fee.

Please note: Only prescribers can access spaces of the ESMO congress where promotion of prescription-only products takes place. Read more...